Choosing the right color laser printer for a small business involves balancing print quality, speed, cost, and ease of maintenance. The best models deliver sharp, professional colors without breaking the bank, but they vary widely in features and usability. The HP Color LaserJet Pro MFP 3301cdw stands out as the overall top pick for its reliable performance and versatile features. For those prioritizing budget, the Brother HL-L3220CDW offers solid color output at a lower price, though with fewer advanced features. Meanwhile, the Canon Color imageCLASS MF753Cdw II excels in multifunction capabilities for high-volume needs. Read on to see how these and other options compare, along with the key tradeoffs you need to consider.
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Key Takeaways
- Top-ranked models balance print quality, speed, and cost without sacrificing ease of use.
- Multifunction printers provide better value for small offices needing scanning, copying, and faxing.
- Wireless and mobile printing features are increasingly standard and essential for flexibility.
- Higher upfront costs typically correlate with faster speeds and better durability, making them worthwhile for frequent printing.
- Choosing the right paper handling capacity can significantly affect workflow and refilling frequency.
| HP Color LaserJet Pro MFP 3301cdw Wireless All-in-One Color Laser Printer (Renewed) |  | Best Overall for Small Offices Needing Reliability and Security | Print Speed: up to 26 ppm | Functions: Print, Scan, Copy, Fax | Connectivity: Wireless, Ethernet | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L8430CDW Business Color Laser Printer with Wireless Networking |  | Best for Fast, High-Volume Color Printing in Busy Offices | Print Speed: up to 33 ppm | Color: Yes | Max Paper Capacity: 1,340 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L8930CDW Business Color Laser All-in-One Printer |  | Best for Space-Saving, High-Performance Office Efficiency | Print Speed: up to 33 ppm | Scan Speed: up to 104 ipm | Auto Document Feeder: 80 pages | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L3280CDW Wireless Color Laser Printer, Duplex, Mobile Printing, Ethernet, Includes 2-Month Refresh Trial |  | Best for Compact, Easy-to-Use Printing in Small or Home Offices | Print Speed: up to 27 pages per minute | Connectivity: Wi-Fi, Ethernet, Mobile Printing | Duplex Printing: Automatic | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer |  | Best for Versatile Small Business Productivity and Ease of Use | Print Speed: up to 31 ppm | Scan Speed: up to 29/22 ipm | Connectivity: Dual band Wi-Fi, Ethernet, Wi-Fi Direct, USB | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best Overall for Small Office Efficiency | Print Speed: 26 ppm | Functions: Print, Scan, Copy | Duplex: Auto duplex | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity |  | Best for Multifunctional Small Office Needs | Print Speed: up to 19 ppm | Paper Capacity: 250 sheets | Auto Document Feeder: 50 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro 3201dw Wireless Color Laser Printer |  | Best for Fast, Reliable Color Printing | Print Speed: 26 ppm | Color: Yes | Duplex Printing: Auto | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L3220CDW Color Laser Printer with Wireless Printing and Duplex |  | Best for Vivid Graphics and Wireless Home/Small Office Use | Print Speed: 19 PPM | Paper Tray Capacity: 250 sheets | Duplex Printing: Automatic | VIEW ON AMAZON | See Our Full Breakdown |
| Canon Color imageCLASS MF753Cdw II – All-in-One Color Duplex Laser Printer |  | Best for Multifunctional Office with High-Quality Color | Functions: Print, Scan, Copy, Fax | Connectivity: Wireless | Duplex: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| Canon Color imageCLASS LBP646Cdw Wireless Laser Printer, Duplex, 26 PPM, Print Only, White |  | Best for Small Offices Requiring Speed and Simplicity | Function: Print only | Color: Color | Connectivity: Wireless | VIEW ON AMAZON | See Our Full Breakdown |
| Canon Color imageCLASS MF751Cdw II Wireless Duplex Laser Printer, Multifunction with Copier, Scanner, Automatic Document Feeder, 35 PPM |  | Best for Busy Offices with Multifunction Needs | Print Speed: 35 pages per minute | Print Technology: Laser | Color: Color | VIEW ON AMAZON | See Our Full Breakdown |
| Xerox C235dni Wireless Color Laser All-in-One Printer |  | Best for Small Offices Prioritizing Professional Color and Cost Efficiency | Print Speed: 24 ppm | Connectivity: Wi-Fi, Apple AirPrint, Mopria, USB | Monthly Volume: up to 1,500 pages | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L8430CDWT Business Color Laser Printer with Wireless Networking and Dual Paper Trays |  | Best for High-Capacity, Secure Printing in Busy Environments | Print Speed: 33 pages per minute | Color: Yes | Paper Trays: Dual, 250 and 520 sheets, expandable to 1,340 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| color laser printer for small business | Print Speed | Connectivity | Functions | Color |
|---|---|---|---|---|
| HP Color LaserJet Pro MFP 3301 | up to 26 ppm | Wireless, Ethernet | Print, Scan, Copy, Fax | — |
| Brother HL-L8430CDW Business C | up to 33 ppm | Wireless, NFC | — | Yes |
| Brother MFC-L8930CDW Business | up to 33 ppm | Wi-Fi, Ethernet | — | — |
| Brother HL-L3280CDW Wireless C | up to 27 pages per minute | Wi-Fi, Ethernet, Mobile Printing | — | — |
| Brother MFC-L3780CDW Wireless | up to 31 ppm | Dual band Wi-Fi, Ethernet, Wi-Fi Direct, USB | Print, Scan, Copy, Fax | — |
| HP Color LaserJet Pro MFP 3301 | 26 ppm | Wireless | Print, Scan, Copy | — |
| Brother MFC-L3720CDW Wireless | up to 19 ppm | Dual-band Wi-Fi, Wi-Fi Direct, USB 2.0 | Print, Scan, Copy, Fax | — |
| HP Color LaserJet Pro 3201dw W | 26 ppm | Wi-Fi (dual-band) | — | Yes |
| Brother HL-L3220CDW Color Lase | 19 PPM | — | — | Yes |
| Canon Color imageCLASS MF753Cd | — | Wireless | Print, Scan, Copy, Fax | — |
| Canon Color imageCLASS LBP646C | 26 PPM | Wireless | — | Color |
| Canon Color imageCLASS MF751Cd | 35 pages per minute | — | Print, Scan, Copy | Color |
| Xerox C235dni Wireless Color L | 24 ppm | Wi-Fi, Apple AirPrint, Mopria, USB | Print, Scan, Copy | Color |
| Brother HL-L8430CDWT Business | 33 pages per minute | — | — | Yes |
More Details on Our Top Picks
HP Color LaserJet Pro MFP 3301cdw Wireless All-in-One Color Laser Printer (Renewed)
This model stands out for its well-rounded feature set, combining fast color printing—up to 26 ppm—and versatile functions like scanning, copying, and faxing, similar to the Brother MFC-L8930CDW but with a more streamlined setup. Its wireless and Ethernet connectivity offer flexible placement options, while the Energy Star and EPEAT certifications support eco-conscious operations. Security features like HP Wolf Pro Security add peace of mind for sensitive document handling. Compared with the Brother MFC-L8930CDW, it’s slightly less bulky and easier to integrate into a small office. However, it relies on original HP cartridges with chips, which can add ongoing costs, and firmware updates sometimes restrict non-HP supplies. This pick makes the most sense for small businesses that prioritize security and eco-friendliness without sacrificing speed or multifunction flexibility.
Pros:- Fast color printing with high-quality output
- Wireless and Ethernet options for flexible setup
- Eco-friendly with Energy Star and EPEAT certification
- Includes security features to safeguard sensitive data
Cons:- Requires original HP cartridges with chips, increasing ongoing costs
- Firmware updates may limit use of third-party supplies
- Designed mainly for office environments, not for casual or home use
Best for: Small businesses that need reliable, secure, and eco-friendly all-in-one printing with minimal fuss
Not ideal for: Home-based users or high-volume print shops, as it’s designed primarily for office workflows and may be over-featured for casual printing needs
- Print Speed:up to 26 ppm
- Functions:Print, Scan, Copy, Fax
- Connectivity:Wireless, Ethernet
- Automatic Document Feeder:Yes
- Duplex Printing:Yes
- Input Tray Capacity:250 sheets
- Media Sizes Supported:Letter, Legal, Executive, Oficio 8.5 x 13, Envelopes, A4, A5, A6, B5, B6, Postcard, Custom sizes
- Energy Certification:Energy Star, EPEAT
- Security Features:HP Wolf Pro Security
Our verdict“Ideal for small offices seeking a reliable, secure, and eco-conscious all-in-one color laser printer.”
Brother HL-L8430CDW Business Color Laser Printer with Wireless Networking
This printer excels with rapid print speeds—up to 33 ppm—and a massive paper capacity of 1,340 sheets, making it well-suited for high-demand environments. Compared to the Brother MFC-L8930CDW, it offers slightly faster printing but lacks the all-in-one multifunctionality, focusing solely on printing. Its security features, including NFC badge authentication and triple-layer security, are ideal for businesses with sensitive data. The high initial cost and larger footprint are tradeoffs that may not suit very small or budget-conscious offices. Setup can be complex for those unfamiliar with network printers, but the cost savings from high-yield toner options can offset initial expenses over time. This model makes the most sense for busy offices that need speed, security, and high capacity without multifunction features.
Pros:- Fast printing speeds of up to 33 ppm
- Massive paper capacity up to 1,340 sheets
- High-yield toner options reduce running costs
- Advanced security features with NFC authentication
Cons:- Relatively large footprint for small spaces
- Higher initial purchase price
- Setup can be complex for non-technical users
Best for: Large small offices or departments needing high-volume, secure color printing
Not ideal for: Home offices or small teams with minimal printing needs, due to its size and cost
- Print Speed:up to 33 ppm
- Color:Yes
- Max Paper Capacity:1,340 sheets
- Default Paper Tray:250 sheets
- Multipurpose Tray:50 sheets
- Connectivity:Wireless, NFC
- Security:Triple Layer Security, NFC badge authentication
- Included Toner:3,000-page black, 1,800-page color
Our verdict“Best suited for busy small businesses that require fast, secure, high-volume color printing without multifunction features.”
Brother MFC-L8930CDW Business Color Laser All-in-One Printer
The Brother MFC-L8930CDW combines fast print and scan speeds—up to 33 ppm and 104 ipm, respectively—with a 7-inch color touchscreen, making it a strong choice for busy offices that need multifunction capabilities. Its compact size—25% smaller than previous models—helps it fit into tight spaces better than larger all-in-ones like the Brother MFC-L3780CDW. Security features such as NFC card reader and triple-layer security enhance its appeal for sensitive environments. However, the high-yield toner cartridges are optional, which can increase costs, and initial setup may be challenging for non-technical users. The size may still be a concern for extremely small offices. This model is ideal for small but demanding teams that need speed, security, and multifunctionality without sacrificing space.
Pros:- Fast print and scan speeds boost productivity
- Compact design saves valuable space
- Advanced security features including NFC card reader
- High-quality laser color output
Cons:- High-yield toner cartridges are optional, increasing costs
- Setup may be complex for non-technical users
- Still relatively bulky for tiny workspaces
Best for: Small businesses requiring a secure, fast, space-efficient all-in-one with high-quality color output
Not ideal for: Very tiny offices or users seeking an entry-level, budget-friendly device
- Print Speed:up to 33 ppm
- Scan Speed:up to 104 ipm
- Auto Document Feeder:80 pages
- Touchscreen:7-inch color
- Connectivity:Wi-Fi, Ethernet
- Security:Triple Layer Security, NFC card reader
- Dimensions:Smaller than previous model
- Included Toner:3,000-page black, 1,800-page color
Our verdict“Perfect for small offices that need a space-efficient, secure, high-performance multifunction printer.”
Brother HL-L3280CDW Wireless Color Laser Printer, Duplex, Mobile Printing, Ethernet, Includes 2-Month Refresh Trial
This model offers a solid balance of speed—up to 27 ppm—and convenience with wireless, Ethernet, and mobile printing, similar to the Brother MFC-L3780CDW but with fewer multifunction options. Its compact size and simple controls make it appealing for small or home offices that need reliable color printing without complexity. Automatic duplex printing and Eco Mode help save time and resources, while the included 2-month trial of toner refresh simplifies initial setup. The main tradeoff is that it’s limited to small or home office use, and some users may find the initial setup somewhat involved. Its lower price point compared to high-volume models makes it accessible for casual or budget-conscious buyers. It makes sense for those who prioritize straightforward, high-quality color printing in limited spaces.
Pros:- Fast print speeds and vibrant color output
- Wireless, Ethernet, and mobile printing compatibility
- Automatic duplex printing for efficiency
- Includes 2-month toner refresh trial
Cons:- Limited to small or home office use
- Setup can be somewhat complex for some users
- Toner costs can add up if not on the trial
Best for: Small or home offices needing reliable, straightforward color printing with minimal fuss
Not ideal for: Large or high-volume offices, as it lacks multifunction features and has limited capacity
- Print Speed:up to 27 pages per minute
- Connectivity:Wi-Fi, Ethernet, Mobile Printing
- Duplex Printing:Automatic
- Touchscreen:2.7-inch
- Energy Star:Yes
- Warranty:1 year limited
Our verdict“Best suited for small or home offices seeking simple, reliable color printing with space-saving design.”
Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer
The Brother MFC-L3780CDW offers a well-rounded set of features, including print, scan, copy, and fax with fast speeds—up to 31 ppm—and a high-quality laser output. Its multiple connectivity options, such as dual-band Wi-Fi, Ethernet, Wi-Fi Direct, and USB, make it flexible for various office setups. The 29/22 ipm scan speeds improve document processing efficiency, especially with its automatic document feeder. Compared to the Brother HL-L8430CDW, it provides more multifunction capabilities but at a slightly higher price. Its setup can be complex for non-technical users, and toner replacement costs may be significant depending on the yield. Nevertheless, it fits small businesses looking for an all-in-one device that balances speed, flexibility, and high-quality output.
Pros:- Fast print and scan speeds for efficient workflow
- Multiple connectivity options including Wi-Fi, Ethernet, and USB
- All-in-one functionality saves space and enhances productivity
- High-quality laser color output
Cons:- Toner replacement can be costly depending on yield
- Setup may be complex for non-technical users
- More expensive than basic single-function printers
Best for: Small teams needing an all-in-one printer with versatile connectivity and fast document handling
Not ideal for: Very tiny offices or users prioritizing low initial purchase price over multifunctionality
- Print Speed:up to 31 ppm
- Scan Speed:up to 29/22 ipm
- Connectivity:Dual band Wi-Fi, Ethernet, Wi-Fi Direct, USB
- Functions:Print, Scan, Copy, Fax
- Toner Options:TN229 Standard Yield, TN229XL High Yield, TN229XXL Super High Yield
- Included Toner:Toner options vary
Our verdict“Ideal for small businesses that need a versatile, fast, and reliable all-in-one color laser printer with flexible connectivity.”
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
This model stands out for its comprehensive all-in-one capabilities combined with fast printing speeds of 26 ppm, making it ideal for small teams that need versatility without sacrificing speed. Compared to the Canon MF753Cdw II, it offers quicker output but may require more frequent firmware updates to maintain cartridge compatibility. The auto document feeder and duplex printing streamline workflows, yet its reliance on original HP toner with specific chips can increase ongoing costs. Its wireless connectivity is reliable, but firmware updates might occasionally disrupt cartridge recognition, which is a tradeoff for ease of use. Overall, this pick makes the most sense for busy small offices seeking a dependable, multifunction device that delivers professional-quality color documents efficiently.
Pros:- Fast color printing up to 26 ppm for high-volume tasks
- All-in-one functionality including scan and copy to reduce equipment needs
- Auto duplex printing and document feeder boost productivity
Cons:- Requires original HP toner with specific chips, increasing ongoing costs
- Firmware updates may affect cartridge compatibility and functionality
Best for: Small business teams needing an all-in-one device with fast, reliable color output and document handling.
Not ideal for: Small offices on a tight budget or those seeking a budget-friendly, simple print-only solution, as its all-in-one features and toner requirements add costs.
- Print Speed:26 ppm
- Functions:Print, Scan, Copy
- Duplex:Auto duplex
- Input Tray Capacity:250 sheets
- Connectivity:Wireless
- Recommended Use:Small office teams
Our verdict“This all-in-one model suits small offices that prioritize speed, versatility, and professional color quality despite higher running costs.”
Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity
This model is tailored for busy small offices that need more than just printing, offering fast speeds of up to 19 ppm along with fax, scanning, and copying functions. Unlike the HP 3301sdw, it includes a 50-sheet auto document feeder and a 3.5-inch color touchscreen with shortcuts, making it more intuitive for frequent multi-tasking. Its versatile connectivity options, including dual-band Wi-Fi and USB, support flexible workflows, but its larger size and higher price tag could be a concern for space-constrained environments or tighter budgets. The multifunctionality provides value, yet the tradeoff is a slightly lower print speed and potentially higher toner costs over time. This printer is perfect for small offices needing everything-in-one with an emphasis on ease of use and high-volume capacity.
Pros:- Fast print speeds with high-quality color output
- Includes fax, scan, and copier functions for comprehensive office use
- Intuitive touchscreen with customizable shortcuts enhances productivity
- Automatic duplex printing saves paper
Cons:- Larger footprint may require significant space
- Higher purchase price compared to simple printers
Best for: Small business environments requiring integrated fax, scan, and copier functions along with reliable wireless printing.
Not ideal for: Very small or home offices with limited space or budget constraints, due to its size and higher initial investment.
- Print Speed:up to 19 ppm
- Paper Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Dual-band Wi-Fi, Wi-Fi Direct, USB 2.0
- Touchscreen:3.5-inch color with 48 shortcuts
- Functions:Print, Scan, Copy, Fax
Our verdict“This all-in-one, multifunction printer is best suited to small offices that need a versatile device with user-friendly features and high capacity, despite a higher price.”
HP Color LaserJet Pro 3201dw Wireless Color Laser Printer
This model excels in delivering professional-quality color documents at a quick pace of 26 ppm, making it a strong choice for offices that prioritize speed and color accuracy. Compared with the Canon MF753Cdw II, it offers slightly faster print speeds but is more limited in multifunctional capabilities, focusing solely on printing. Its auto duplex feature reduces paper costs, and its wireless connectivity is designed for seamless integration into busy workflows. However, it relies on original HP cartridges with chips, which can add to ongoing expenses. Firmware updates might be necessary for security, but these can sometimes temporarily disrupt printing. This printer makes sense for small teams that need high-volume, high-quality color printing without extra functions like scanning or copying.
Pros:- Fast color printing at 26 ppm for efficient workflows
- Auto duplex printing reduces paper use and costs
- Reliable wireless connectivity with self-reset Wi-Fi
Cons:- Limited to print-only; no scanning or copying features
- Requires original HP cartridges with chips, increasing costs
Best for: Small teams focusing solely on high-quality color printing with fast throughput and minimal fuss.
Not ideal for: Offices needing multifunction capabilities, as it does not support scanning or copying functions, and for those on a tight budget due to cartridge costs.
- Print Speed:26 ppm
- Color:Yes
- Duplex Printing:Auto
- Input Tray Capacity:250 sheets
- Connectivity:Wi-Fi (dual-band)
Our verdict“This printer is ideal for small offices that need rapid, high-quality color printing without multifunction extras.”
Brother HL-L3220CDW Color Laser Printer with Wireless Printing and Duplex
This printer manages to balance decent speed of 19 ppm with vibrant color output, making it suitable for offices that need quality graphics alongside document printing. Compared to the HP 3201dw, it offers comparable wireless features but with slightly slower speed and a focus on color vibrancy. Its 250-sheet tray supports large jobs, and automatic duplexing enhances efficiency. Although it doesn’t specify color resolution, the emphasis on vibrant graphics suggests capable output, yet toner costs might be higher for color-rich documents. Its mobile compatibility and wireless setup make it convenient for flexible workspaces, but the slightly lower speed and potential toner expenses are tradeoffs. It’s a good pick for small businesses needing color documents with mobile flexibility.
Pros:- Vivid color printing with crisp graphics
- Wireless and mobile device compatibility for flexible use
- Automatic duplex printing for efficiency
- Large 250-sheet paper tray
Cons:- No specific mention of color resolution or dpi
- Potentially higher toner costs for color printing
Best for: Small offices or home-based businesses requiring vibrant color graphics and wireless convenience.
Not ideal for: High-volume environments needing rapid throughput or those on a strict budget due to toner costs.
- Print Speed:19 PPM
- Paper Tray Capacity:250 sheets
- Duplex Printing:Automatic
- Wireless:Yes
- Color:Yes
Our verdict“This model suits small offices needing vibrant color output with wireless ease, though at a potentially higher toner expense.”
Canon Color imageCLASS MF753Cdw II – All-in-One Color Duplex Laser Printer
This Canon model provides a comprehensive set of features—print, scan, copy, and fax—making it ideal for offices that need a complete device. Its wireless connectivity and duplex capabilities support efficient workflows, similar to the Brother MFC-L3720CDW but with potentially higher initial cost. Unlike the standalone models, its multifunctional nature means it can replace several devices, saving space but increasing upfront investment. The high-quality color output is suitable for professional documents, although the absence of detailed specs on speed or toner costs makes it harder to gauge ongoing expenses. This printer works best for small teams that want a single, versatile machine with all-in-one functionality.
Pros:- All-in-one functionality including fax, scan, copy, and print
- Wireless connectivity for flexible setup
- Duplex printing saves paper and costs
Cons:- Potentially high initial purchase price
- Size may be large for compact office spaces
Best for: Small offices or teams that need a multifunction device with high-quality color, including fax capability.
Not ideal for: Budget-conscious users or those with minimal space who only need basic printing functions.
- Functions:Print, Scan, Copy, Fax
- Connectivity:Wireless
- Duplex:Yes
- Recommended Use:Small office with multifunction needs
Our verdict“This all-in-one, high-quality color laser printer is best for small teams seeking a versatile device with multiple functions in one package.”
Canon Color imageCLASS LBP646Cdw Wireless Laser Printer, Duplex, 26 PPM, Print Only, White
The Canon LBP646Cdw stands out for delivering quick, high-quality color prints at 26 pages per minute, making it a solid choice for small businesses that prioritize speed over multifunctionality. Compared to the Canon MF751Cdw, it offers a simplified, print-only experience, which keeps costs and complexity lower but limits versatility. Its wireless setup and mobile printing support are straightforward, perfect for small teams without dedicated IT support. The automatic duplex feature and high-capacity toner help reduce ongoing costs and paper waste, but its bulky size might pose challenges in tight spaces. This printer is best suited for small offices or home-based businesses that need fast, reliable color printing and don’t require scanning or copying capabilities.
Pros:- Fast print speeds of 26 pages per minute ensure quick job completion
- Wireless connectivity and mobile printing support simplify setup and daily use
- Automatic duplex printing cuts down on paper costs and environmental impact
- High-capacity toner reduces frequency of replacements
Cons:- Print-only functionality limits versatility for multifunction needs
- Bulky design may be challenging to fit into small or cluttered spaces
- No scanning or copying features means additional devices are necessary for those tasks
Best for: Small offices or home-based businesses that need fast, high-quality color printing without multifunction features
Not ideal for: Businesses needing scanning, copying, or faxing, or those with very limited space for bulky printers
- Function:Print only
- Color:Color
- Connectivity:Wireless
- Print Speed:26 PPM
- First Print Time:10.3 seconds
- Display:5-inch LCD screen
- Toner:Canon Genuine Toner 075 / 075 high-capacity
- Paper Capacity:250-sheet cassette, 1-sheet multipurpose tray
- Auto Duplex:Yes
Our verdict“This model is ideal for small businesses that need fast, high-quality color prints with minimal fuss and no multifunction requirements.”
Canon Color imageCLASS MF751Cdw II Wireless Duplex Laser Printer, Multifunction with Copier, Scanner, Automatic Document Feeder, 35 PPM
The Canon MF751Cdw II offers a notable step up in versatility, combining high-speed color printing at 35 pages per minute with scanning and copying functions. It’s a better fit for small businesses that need an all-in-one solution, especially compared with the simpler LBP646Cdw. Its 5-inch color touchscreen makes navigation intuitive, even for users unfamiliar with complex setups. The high-capacity toner and expandable paper capacity ensure it can handle heavy workloads, making it especially suitable for growing teams. However, this added functionality and speed come with a higher price point and potentially more complicated initial setup. The MF751Cdw II is perfect for small offices that require a multifunction device to handle diverse document workflows efficiently.
Pros:- Fast print speeds of 35 ppm for both color and monochrome documents
- Intuitive 5-inch touchscreen simplifies operation
- High-capacity toner and expandable paper trays support high-volume use
- Supports wireless setup and mobile printing
Cons:- Initial setup can be complex for less technical users
- Higher purchase price compared to single-function models like the Canon LBP646Cdw
- Requires additional paper cassettes for maximum capacity
Best for: Small businesses or busy offices needing fast, multifunction color printing, scanning, and copying
Not ideal for: Solo entrepreneurs or very small teams with limited budgets or minimal multifunction needs
- Print Speed:35 pages per minute
- Print Technology:Laser
- Color:Color
- Wireless:Yes
- Duplex:Yes
- Functions:Print, Scan, Copy
- Touchscreen:5-inch color
- Automatic Document Feeder:50-sheet
- Paper Capacity:250 sheets standard, expandable to 550 sheets
Our verdict“This multi-use printer is well-suited for small teams that need reliable, fast color printing combined with scanning and copying capabilities.”
Xerox C235dni Wireless Color Laser All-in-One Printer
The Xerox C235dni provides a balanced mix of speed and professional-quality color output, making it a compelling choice for small offices focused on image quality. Its 24 ppm print speed is slightly slower than the Canon MF751Cdw, but it supports high-yield cartridges that can significantly cut ongoing costs. Its easy wireless and mobile printing options are comparable to other models but excel in environments where professional presentation matters. The device’s compact design is more suitable for smaller spaces than bulkier multifunction printers like the Brother HL-L8430CDW. However, its monthly volume limit of 1,500 pages suggests it’s best for light to moderate workloads, rather than high-volume printing. Overall, the C235dni suits businesses that want quality and ease of use without the need for extensive volume capacity.
Pros:- Supports high-yield cartridges for cost-saving on toner
- Easy wireless setup and mobile printing support
- Fast printing, scanning, and copying at 24 ppm
- Compact design suitable for small spaces
Cons:- Limited monthly volume capacity of 1,500 pages
- Requires Wi-Fi setup, which may challenge some users
- Starter toner yields only 500 pages, needing replacement sooner
Best for: Small offices needing high-quality color output with moderate monthly printing volume
Not ideal for: High-volume environments or companies needing extensive scanning and copying beyond light to moderate use
- Print Speed:24 ppm
- Connectivity:Wi-Fi, Apple AirPrint, Mopria, USB
- Monthly Volume:up to 1,500 pages
- Toner Yield:Starter: 500 pages
- Functions:Print, Scan, Copy
- Color:Color
Our verdict“This printer offers professional-quality color printing with manageable costs for small offices with moderate volume needs.”
Brother HL-L8430CDWT Business Color Laser Printer with Wireless Networking and Dual Paper Trays
The Brother HL-L8430CDWT emphasizes high capacity and security, making it ideal for small offices with heavy printing demands. Its dual paper trays, capable of holding up to 1,340 sheets combined, significantly reduce refill frequency compared to single-tray models like the Canon LBP646Cdw. Its rapid 33 ppm print speed and support for a variety of media types boost productivity, especially in larger teams. Security features such as NFC card reader and triple-layer security add peace of mind for sensitive documents. However, the printer’s size and cost might be prohibitive for very small or budget-conscious setups. While setup can be complex for non-technical users, this device excels where large-volume, secure, and versatile printing is a priority.
Pros:- High-capacity paper trays reduce refill interruptions
- Fast print speeds of 33 ppm support busy workflows
- Supports various media types and sizes for versatility
- Enhanced security features protect sensitive documents
Cons:- Relatively large footprint may not fit in tight spaces
- Higher upfront purchase cost compared to basic models
- Setup could be complex for users unfamiliar with network configurations
Best for: Small offices with high-volume printing needs and a focus on security and media versatility
Not ideal for: Very small spaces or businesses with limited budgets, due to size and initial cost
- Print Speed:33 pages per minute
- Color:Yes
- Paper Trays:Dual, 250 and 520 sheets, expandable to 1,340 sheets
- Maximum Media Capacity:1,340 sheets
- Touchscreen:2.7-inch color
- Security Features:Triple Layer Security, NFC card reader
- Certifications:EPEAT Gold, ENERGY STAR
Our verdict“This printer fits well in busy, security-conscious offices that need high-volume, versatile, and secure color printing.”
How We Picked
The products in this roundup were evaluated based on performance, print quality, speed, ease of setup, and ongoing maintenance costs. We prioritized models that are reliable for small business use, offering a good balance of initial price and total cost of ownership. Features like wireless connectivity, multifunction capabilities, and paper capacity were key factors, as they directly impact productivity and convenience. The ranking reflects how well each printer meets these criteria relative to its price, with an eye toward versatility for various small business needs.| color laser printer for small business | Functions | Color |
|---|---|---|
| HP Color LaserJet Pro MFP 3301 | Print, Scan, Copy, Fax | — |
| Brother HL-L8430CDW Business C | — | Yes |
| Brother MFC-L8930CDW Business | — | — |
| Brother HL-L3280CDW Wireless C | — | — |
| Brother MFC-L3780CDW Wireless | Print, Scan, Copy, Fax | — |
| HP Color LaserJet Pro MFP 3301 | Print, Scan, Copy | — |
| Brother MFC-L3720CDW Wireless | Print, Scan, Copy, Fax | — |
| HP Color LaserJet Pro 3201dw W | — | Yes |
| Brother HL-L3220CDW Color Lase | — | Yes |
| Canon Color imageCLASS MF753Cd | Print, Scan, Copy, Fax | — |
| Canon Color imageCLASS LBP646C | — | Color |
| Canon Color imageCLASS MF751Cd | Print, Scan, Copy | Color |
| Xerox C235dni Wireless Color L | Print, Scan, Copy | Color |
| Brother HL-L8430CDWT Business | — | Yes |
Factors to Consider When Choosing Color Laser Printer For Small Business
When selecting a color laser printer for a small business, it’s important to consider several key factors beyond just initial cost. These include print volume, speed, and the total cost of ownership, which encompasses toner and maintenance expenses. Compatibility with existing network setups and mobile printing support can streamline daily operations, while paper handling capacity influences how often you need to refill. Understanding these broader considerations can help you avoid common pitfalls like overpaying for features you don’t need or choosing a model that can’t keep up with your workload.Print Volume and Speed
Assess your typical monthly print volume to choose a model with an appropriate duty cycle. High-volume printers are more robust and cost-effective over time, but they often come with a higher upfront price. Speed, measured in pages per minute (PPM), impacts workflow efficiency—slower models may cause delays during busy periods. Matching these specs to your business’s printing demands ensures you avoid bottlenecks or unnecessary expenses.
Cost of Ownership
While initial purchase price is important, the ongoing costs of toner cartridges, maintenance, and repairs often have a bigger impact on your budget. Look for models with affordable toner replacements and a reputation for durability. Some printers offer high-yield toner options, which reduce the frequency and cost of replacements, making them ideal for small businesses with high printing needs.
Connectivity and Compatibility
Wireless and mobile printing capabilities are increasingly standard, but verifying compatibility with your existing devices and network is essential. Features like Ethernet, Wi-Fi, and cloud printing support can streamline workflows and reduce clutter. Avoid printers with limited connectivity options if your team relies on multiple devices or remote access.
Paper Handling and Capacity
Consider the paper capacity and input tray options to minimize refill interruptions. Larger trays and dual paper sources are advantageous for high-volume environments, but they often come with added cost and size. Think about your typical print sizes and volumes to select a model that can handle your workload without constant refilling.
Ease of Use and Maintenance
User-friendly interfaces, straightforward setup, and accessible toner replacement are vital for small teams. Complex maintenance routines can lead to downtime and frustration. Choosing a model with good customer support and readily available parts can save time and money in the long run.
Frequently Asked Questions
How do I determine the right print volume for my small business?
Start by estimating your average monthly print volume, including both color and black-and-white pages. Most small businesses fall into a range of 1,000 to 5,000 pages per month. Select a printer rated for at least that duty cycle to ensure durability. Overestimating slightly can provide additional capacity for growth or unexpected demand without risking premature wear or frequent toner replacements.
Is wireless printing necessary for a small business?
Wireless printing offers significant flexibility, especially if your team uses multiple devices or works remotely. It reduces clutter by eliminating the need for physical connections and simplifies setup in shared office spaces. While not strictly necessary, wireless features are becoming standard and can enhance overall productivity, making them a smart investment if your workflow benefits from mobility.
What’s the real difference between color laser printers and inkjet models for small business?
Color laser printers generally produce sharper, more consistent output at higher speeds, making them better suited for professional documents and frequent use. They also tend to have lower per-page costs for high-volume printing, thanks to toner efficiency. Inkjet printers, while often cheaper upfront, usually have slower speeds and higher running costs, making them less ideal for a busy small business environment where speed and durability matter.
How much should I expect to spend on toner replacements annually?
The cost of toner varies widely depending on the printer model and page yield. High-yield toner cartridges can reduce per-page costs significantly, especially for high-volume printers. On average, small businesses might spend between $200 and $600 annually on toner, but this depends on print volume and cartridge choice. Budgeting for replacement toner as part of your operational expenses helps avoid surprises and ensures continuous workflow.
Are multifunction printers worth the extra cost for small businesses?
Multifunction printers combine printing, scanning, copying, and faxing, saving space and reducing the need for multiple devices. For small businesses that frequently scan or copy documents, they often provide better value and streamline workflows. However, they can be more complex to maintain and repair, and sometimes slower than dedicated printers. Consider your actual needs and whether the convenience outweighs the potential extra cost and complexity.
Conclusion
For small businesses seeking a reliable, all-around performer, the HP Color LaserJet Pro MFP 3301cdw stands out as the best overall choice, offering a balance of quality, speed, and versatility. Budget-conscious buyers will find the Brother HL-L3220CDW provides solid color output at a lower price point, though with fewer advanced features. For those requiring high-volume, multifunction capabilities, the Canon Color imageCLASS MF753Cdw II offers excellent value. Beginners or smaller teams should focus on models with straightforward setup and easy toner replacement, while larger or more demanding operations might prioritize speed and paper capacity. Choosing the right printer depends on aligning these features with your specific business needs.
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